Promotion of Access to Information Act (PAIA) and POPI Manual
Prepared in terms of Section 51 of the Promotion of Access to Information Act, 2000 (as amended) Incorporating provisions of the Protection of Personal Information Act (POPIA), 2013
- Introduction
This manual is prepared in accordance with Section 51 of the Promotion of Access to Information Act (PAIA), as amended, and includes provisions required under the Protection of Personal Information Act (POPIA).
It sets out the procedure for accessing records held by Nexus Legal and explains how personal information is collected, processed, stored, and protected in accordance with the POPI Act.
- Company Details
Name of Business: E3 Investment 4 (Pty) Ltd t/a Nexus Legal
Director / Information Officer: Kamogelo Ditabo
Email Address: info@nexuslegal.co.za
Telephone: 063 641 0186
Physical Address: 602 Block A Mabopane Pretoria 0190
Website: www.nexuslegal.co.za
- Information Officer Details
In terms of POPIA, Kamogelo Ditabo has been designated as the Information Officer responsible for ensuring compliance with the Act.
Information Officer: Kamogelo Ditabo
Email: info@nexuslegal.co.za
Telephone: 063 641 0186
- Categories of Records Held by Nexus Legal
Nexus Legal holds the following categories of records, which may be requested in terms of PAIA:
- Company registration and governance documents
- Client engagement and service agreements
- Financial and accounting records
- Employment and HR records
- Marketing and communication materials
- Legal templates, contracts, and working files
- Personal information of clients and personnel
- Correspondence (including electronic communications)
- Purpose of Processing Personal Information
Nexus Legal collects and processes personal information for the following purposes:
- To provide legal consulting services
- To respond to client queries and maintain communication
- For administrative and operational purposes
- For billing and payment processing
- To comply with legal and regulatory obligations
- To send updates, newsletters, and service-related content (only where consent has been given)
- Categories of Data Subjects
We collect and process personal information relating to the following data subjects:
- Clients and prospective clients
- Employees and independent contractors
- Suppliers and service providers
- Website visitors and subscribers
- Categories of Personal Information Processed
The following types of personal information may be collected and processed:
- Full names and contact details
- Identification numbers and company registration numbers
- Physical and postal addresses
- Employment and income information (where relevant)
- Legal or contractual documents
- Payment and banking details
- Communication records
- Recipients of Personal Information
Personal information may be shared with the following entities, where necessary and lawful:
- Service providers and contractors working with Nexus Legal
- Professional advisors (e.g. accounting or IT support)
- Regulatory bodies or law enforcement (where required by law)
- Third parties with whom data subjects have consented to share information
- Security Measures
Nexus Legal employs appropriate technical and organizational security measures to safeguard all personal information in its possession. This includes:
- Password-protected systems
- Data encryption
- Access controls and confidentiality undertakings
- Secure cloud storage solutions
- Staff awareness and training on data protection
- Retention and Destruction of Personal Information
Personal information will be retained only as long as necessary for the purpose for which it was collected, or as required by law. Once no longer needed, information will be securely destroyed or de-identified.
- Rights of Data Subjects
Under POPIA, data subjects have the right to:
- Access personal information held about them
- Request correction or deletion of personal information
- Object to the processing of personal information
- Lodge a complaint with the Information Regulator
Contact Details for the Information Regulator:
Website: https://www.justice.gov.za/inforeg/
Email: complaints.IR@justice.gov.za
Telephone: 012 406 4818
Address: JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
- Request Procedure in Terms of PAIA
To request access to records in terms of PAIA, please complete the prescribed Form C and submit it to the Information Officer at the address or email listed above. Access will be granted in accordance with the provisions of the Act, subject to the payment of any applicable fees.
- Availability of the Manual
This manual is available:
- On the Nexus Legal website
By requesting a copy via email at info@nexuslegal.co.za